Content
- Who presents?
- What topic?
- Do we have a title / abstract / speaker bio (if needed)?
- Duration? Is it too long? Too short?
Date and Time
- What date and what time?
- Does at least one organizer have time?
- Do the speaker(s) have time?
Location
- Who takes care of the reservation?
- Is the room reservation confirmed?
Invitation
- Title and text for meetup
- Teaser image
- Meetup invitation
- Poster or flyer?
- Posts on signal group, social media and send to further contacts?
- Put announcement on the web page
Event planning
- Who claims / opens the reserved room?
- Who volunteers to help out on the event?
- Who is available early to help set up?
- Who is available late to help clean up?
- Who brings posters to help guide people to the room?
Material
- Notebook
- Presenter
- User group posters (guidance)
- Cleanup tools (broom, shovel, tissue)
- Camera / Phone / Camera stand
- Adapters
- Drinks
- Snacks